MITS6004MajorAssignmentMITS6004ENTERPRISE RESOURCE PLANNINGMajor AssignmentMITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 2Opening CaseOf Men and Mice: An ERP Case StudySource: Based on the article by Katz, D. (2001). Of Men and Mice: An ERP CaseStudy, CFO.com, March 21.Jackson Laboratory is a non-profit, independent, world-renowned genetic researchinstitute founded in 1929. Located in Bar Harbor, Maine, it had a budget of $80million and 1,200 employees, including 32 in IT. Jackson Laboratory decided to installan ERP system with a $5 million budget and a one-year time frame. Despite theinstallation challenges, the projects actual cost was close to the budget and took onlyabout six months longer than expected.Jackson Labs major installation challenge was the integration of its unique mousedevelopment functions into Oracles ERP system. One of the problems faced byJackson stemmed from an internal HR issue (i.e., the risk that the action or inactionof the software provider would hinder the implementation). Jackson Lab coped withthese challenges by modifying the ERP system to accommodate its business process,placing special emphasis on training, seeking a fixed-fee contract with Oracle, andpurchasing a surety bond to reduce project risk. The surety bond was issued by anentity on behalf of a second party, guaranteeing that the second party would fulfil anobligation or series of obligations to a third party.In the event that the obligations are not met, the third party would recover its lossesvia the bond. Every year about $3 billion worth of surety bonds are generated byconstruction projects compared with a mere $8 million for IT (mostly forgovernmental contracts); however, there is insufficient commonality andMITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 3standardization in the IT industry on the bonds. A surety bond works well only for afixed-fee contract because it provides the benchmarks needed to frame a bond price.Jackson Lab selected an integrated ERP suite from Oracle rather than a best-of-breedoption. The Oracle applications suite included modules for process manufacturing,accounting, e-procurement, and HR, among others. Their biggest challenge wasmodification of the Oracle Process Manufacturing (OPM) module to accommodatethe labs unique business processes of raising and distributing mice. The OPM modulewas designed for companies that mix ingredients together to produce such productsas bread or beer, not for a lab environment.The implementation team chose a phased-implementation approach instead of a bigbang approach. The first phase initially went live in February, including themanagement of production capacity, accounts receivable, some general-ledgerfunctions, and the purchasing of manufacturing material; in April, they launchedother modules including accounting for research grants, the rest of general-ledgerfunctions, accounts payable, and fixed assets.For the second phase, which began in June, the remaining modules including processmanagement, human resources, payroll, labor distribution, and a grant filingapplication were installed. Jackson faced personnel problems during ERP installationwhen the best and brightest employees were involved in the implementationprocess, leaving them shorthanded to do the everyday work. In addition, Jacksons ITstaff lacked experience with ERP, only one person had some experience in installingan ERP.Further cost overruns resulted from training, an especially big-cost item. The timeand-materials basis contract would have increased the risk of overtime and goingover budget because vendors and consultants have an interest in quoting low andMITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 4seeing the work grow as the project proceeds. There is a natural competitivenessbetween the buyer and the ERP vendor.The vendor benefits by placing a veil of complexity over their work; the buyer wantsto get the system up and running with the least amount of work and customization.The service-level agreements generally tend to be very complex because a muchclearer definition of roles and responsibilities between client and service provider isneeded. From a consultants and vendors perspective, a high (>25 percent)contingency is quite reasonable depending on the nature of the work, whereas thisis too much from the buyers perspective.MITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 5Objectives(s):This assessment item relates to the unit learning outcomes as in the unit descriptor.This assessment is designed to improve student collaborative skills in a teamenvironment and to give students experience in constructing a range of documentsas deliverables for different stages of the Enterprise Resource Planning using asimulated industry case study.INSTRUCTIONSMajor Study Assignment 30% (week 12) Group AssignmentIn this assignment student will work in small groups to develop components of thephased implementation approach discussed in lectures. Student groups should beno more than four. Each group needs to complete the group participation formattached to the end of this document. Assignments will not be graded unless agroup participation form is completed.Carefully read the associated case study above and from this Assignment you are toprepare the following documents.MITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 61. System Description2. Scope of the System3. Executive Overview3.1 Project Identifiers3.2 Project Summary4. Software Requirement Specification4.1 Functional Requirements4.2 Non-Functional Requirements5. ERP Selection & Implementation5.1 ERP Selection5.2 Vendor Satisfaction5.3 Deployment Options5.4 Implementation Approach6. System Description6.1 Analysis and Design6.2 Methodologies6.3 Prototype6.4 Acquisition & Development6.4.1 Hardware and Software6.4.2 Customization6.4.3 Configuration7. Feasibility Analysis8. Issue, Risk & Change Management8.1 Open risks8.2 Open change requestsMITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 79. ERP implementation costs9.1 Project costs9.2 Project duration9.3 Success & Failure10.ConclusionThe above list of documents is not necessarily in any order. The chronological orderwe cover these topics in lectures is not meant to dictate the order in which you collatethese into one coherent document for your assignment.Your report must include a Title page with the title of the Assignment and the nameand ID numbers of all group members. A contents page showing page numbers andtitles of all major sections of the report. All figures included must have captions andFigure numbers and be referenced within the document. Captions for figures placedbelow the figure, captions for tables placed above the table. Include a footer with thepage number. Your report should use 1.5 spacing with a 12 point Times New Romanfont. Include references where appropriate. Citation of sources is mandatory andmust be in the Harward style.Only one submission is made per group. The group should select a member to submitthe assignment by the due date and time. All members of the group will receive thesame grade unless special arrangement is made due to group conflicts. Any conflictshould be resolved by the group, but failing that, please contact your lecture who willthen resolve any issues which may involve specific assignment of work tasks, orremoval of group members.MITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 8What to SubmitAll submissions are to be submitted through turn-it-in. Drop- boxes linked to turn-itin will be set up in the Unit of Study Moodle account. Assignments not submittedthrough these drop-boxes will not be considered.Submissions must be made by the due date and time (which will be in the sessiondetailed above) and determined by your Unit coordinator. Submissions made afterdue date and time will be penalized at the rate of 10% per day (including weekenddays).The turn-it-in similarity score will be used in determining the level if any of plagiarism.Turn-it-in will check conference websites, journal articles, the Web and your classmember submission for plagiarism. You can see your turn-it-in similarity score whenyou submit your assignment to the appropriate drop-box. If this is a concern you willhave a chance to change your assignment and re-submit. However, re-submission isonly allowed prior to the submission due date and time. After the due date and timehave elapsed you cannot make re-submissions and you will have to live with thesimilarity score as there will be no chance for changing. Thus, plan early and submitearly to take advantage of the feature. You can make multiple submissions, butplease remember we only see the last submission, and the date and time yousubmitted will be taken from that submission.MITS6004 MajorAssignmentCopyright 2020 VIT, All Rights Reserved. 9Please Note: All work is due by the due date and time. Late submissions will bepenalized at the rate of 10% per day including weekends.MITS6004 MajorAssignmentGroup Participation FormThis form is to be completed by the group and returned to your tutor/lecturer as soon as possible.We, the undersigned, agree to contribute individually and as a team to complete the Group Assignment for MITS 6004 Enterprise ResourcePlanning in the time specified. (It should be noted that failure to participate in a group may result in a fail for the assignment component of thesubject.)Group membership: SurnameFirst nameStudent IDDateSignature1./ /2./ /3./ / * All members in the team will receive the same mark for an assignment, unless there are extenuating circumstances whereby anindividuals mark has to be altered by the tutor/lecturer, or if the peer group assessment warrants it.** Team members should contact their tutor/lecturer immediately if problems arise within the team that may cause completion of anassignment to be severely delayed, or the quality of the submission to be substantially lowered.
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