Individual Assignment: Scope Statement and Work Breakdown Structure Hurricane Irma and Maria Emergency Food Support Food World Program Name of the Student: Student ID: Name of the Tutor: Table of Contents 1. Introduction 2 2. Project Scope Document 2 2.1 Project Justification 2 2.2 Project Scope Descriptions 2 2.3 Project Objectives 3 2.4 High Level Requirements 3 2.5 In Scope Items 3 2.6 Out of Scope Items 3 2.7 Assumptions 4 2.8 Constraints 4 2.9 Deliverable 4 3. Work Breakdown Structure 5 3.1 Work Packages 5 3.2 Work Description 6 3.3 Work Breakdown Diagram 7 3.4 Task List 7 3.5 Resource Usage 8 4. Conclusion 10 1. Introduction The following humanitarian project is being taken in the aftermath of the Hurricane Irma and Mariam which caused massive devastation in Cuba and Dominica. The project has an overall budget of $ 550,000 and aims to provide food aid and relief co-ordination, protection and support services to the victims of these natural disasters. 2. Project Scope Document 2.1 Project Justification Undertaking the said aid project is justified on humanitarian grounds. Nature can be unpredictable and there are certain forces of nature which cannot be avoided, such as natural disasters. Such natural disasters can cause heavy loss to life and property and make living conditions difficult for its victims. Generally, post a natural disaster, the victims are often left without food, clean drinking water, sanitation facilities and shelter. When such natural disasters strike in countries with poor or developing economies, their respective government might be unable to provide adequate and timely relief to the victims. In such times, it becomes important for developed nations such as Canada to step in and provide humanitarian aid to the victims of natural disaster. 2.2 Project Scope Descriptions The project scope includes providing food aid and relief to Dominica and Cuba, which were hit by Category 5 hurricane Irma and Maria in September 2017, causing damages to the power and water supplies, telecommunication and infrastructure, agriculture, roadways etc. in both the countries. This project plans to support the World Food Program in providing emergency food assistance to meet the immediate needs to the victims of these category 5 hurricane, particularly to vulnerable groups such as children, lactating women, elderly people etc. 2.3 Project Objectives The objectives of the project of the World Food Program are follows: Improve access to food to the hurricane affected victims Improved ability of other humanitarian groups to respond and provide humanitarian assistance. Setting up logistical and storage hubs Humanitarian and strategic airlift services. 2.4 High Level Requirements The high level requirements for the project include the following Arrangement of volunteers to travel to the affected regions to provide relief aid. Collection of donations and aids from the Canadian general public and corporate. Arrange collection and transportation of food and aid material from Canada to affect regions. Arranging travel, accommodation and lodging for volunteers in disaster affected regions 2.5 In Scope Items The in scope items for the project include: Assisting the United Nations Food Program and offering Aid. Offering humanitarian aid and relief to the victims. Setting up logistical and storage hubs Humanitarian and strategic airlift services 2.6 Out of Scope Items Redevelopment of damaged infrastructure. Offering Policing and Military support. 2.7 Assumptions The following assumptions have being undertaken for the course of this project: The project will be completed within budget The project will be completed within timeline. The volunteers will work free of cost. Adequate relief material will be collected from the general public, corporates and other non-profits in Canada. 2.8 Constraints During natural disasters, time is one of the major constraint as relief and humanitarian aid needs to be provided in a swift and timely manner. As human life is at stake during these natural disasters as delay in relief can lead to loss of life and irreversible damage to the society, and general population of these countries. 2.9 Deliverable The deliverables for the project Food Aid Program for victims of the Hurricane Irma and Maria in Cuba and Dominica involve the following tasks WBS Task Name 1 Documentation 2 Marketing and Planning 3 Logistics Planning 4 Arranging Volunteers 5 Setting up Local Logistics Centers in Disaster affected regions. 6 On Ground Planning 7 Project Closure 3. Work Breakdown Structure 3.1 Work Packages The work packages the Food Relief Package for victims of Hurricane Irma and Maria in Dominica and Cuba involve the following steps, which include initialization planning, execution, and closing. Find below the work packages involved during the project implementation of the Food Aid Relief Project post Hurricane Irma and Maria in Work Package Description Initialization The first phase of the project requires initialization of the Food Aid Relief program, approving budgets from the Government, coordination with the United Nations Food Program and other non-profits involved in disaster relief operations in Canada and other parts of the World Planning The second phase of the Project would involve planning and arranging financial resources, food aid and relief material, volunteers and arranging logistics to transport volunteers and relief material to the disaster affected regions. This planning can also include marketing to attract contributions in terms of money, food, aid-material from the general Canadian Public, Corporates, Provincial Governments, counties and non-profits in Canada. International support and contribution can also be planned Execution The execution of the project can be a highly complicated task due to uncertainties to disaster hit regions. The execution will be divided into two parts. First part of the execution would involve collection of monetary and non-monetary aid and transporting aid and relief material along with volunteers to different regions of Cuba and Dominica which have being affected by the Category 5 hurricane Irma and Maria. The second part of the execution would involve setting up based, logistics and storage along with boarding and lodging for the volunteers in the disaster hit regions of Cuba and Dominica. Closing The closing phase of the project would entitle rehabilitation of the victims of this disaster and helping them back to their normal lives. While, it can take years, even decades before these victims can get back to their normal lives, the project aims to offer best efforts and maximum assistance to ensuring streamlining their integration back to normalcy. 3.2 Work Description Initialization Phases This phase is undertaken as a part of the aftermath of humanitarian crisis post the aftermath of a natural disaster. Natural disasters and the damage caused by them cannot be planned or anticipated. While advanced weather tracking technologies can help in predicting natural disasters, their impact on mankind is difficult to predict. The Food Aid Project is a reaction to the Humanitarian crisis in Cuba and Dominica due to the aftermath of Hurricane Irma and Maria. These decisions are often taken on humanitarian grounds post reports issued from these disaster hit regions. The initialization involves approving budgets from the Government, coordination with the United Nations Food Program and other non-profits involved in disaster relief operations in Canada and other parts of the World Planning Planning during disaster relief operations and effects can be difficult due to time constraints, as relief and food aid needs to reach the victims in a speedy and timely manner to minimize adverse impact to human life. Planning needs information and often, the people planning a disaster relief program do not have adequate information regarding the on-ground situation due to break-down in communication services in the disaster hit regions. Also, situation can change fast in these uncertain times making accurate planning impossible. Nonetheless, the Project team needs to plan collection of food aid, relief material and financial resources in Canada, plan logistics to transport these material to the different disaster hit regions in Cuba and Dominica, and plan distribution of relief aid and set up logistic and storage facilities at the disaster hit region Execution: The execution of disaster relief programs need to be swift, as delays can affect enhancing the humanitarian crisis situation in the disaster hit region. The execution of the project takes place on two fronts, i.e. in Canada and on-ground in the disaster hit regions of Cuba and Dominica. First part of the execution would involve collection of monetary and non-monetary aid and transporting aid and relief material along with volunteers to different regions of Cuba and Dominica which have being affected by the Category 5 hurricane Irma and Maria. The second part of the execution would involve setting up based, logistics and storage along with boarding and lodging for the volunteers in the disaster hit regions of Cuba and Dominica. Closing: help which far exceeds the budget of the project. The closing phase of the project would entitle rehabilitation of the victims of this disaster and helping them back to their normal lives. While, it can take years, even decades before these victims can get back to their normal lives, the project aims to offer best efforts and maximum assistance to ensuring streamlining their integration back to normalcy. 3.3 Work Breakdown Diagram 3.4 Task List WBS Task Name Duration Start Finish 0 Food Aid 445 days 10-27-2017 03-31-2019 1 Initialization 30 days 10-27-2017 11-26-2017 1.1 Requirement Analysis 15 days 10-27-2017 11-11-2017 1.2 Documentation 7 days 11-12-2017 11-18-2017 1.3 Budget Approval 30 days 10-27-2017 11-26-2017 1.4 Kick off 0 days 11-26-2017 11-26-2017 2 Planning 15 days 11-27-2017 12-12-2017 2.1 Activity Scheduling 5 days 12-17-2017 12-22-2017 2.2 Marketing 10 days 12-23-2017 01-02-2018 2.3 Collection of Aid from Public 10 days 12-23-2017 01-02-2018 2.4 Arranging Logistics 10 days 12-23-2017 01-02-2018 2.5 Planning On-Ground Support 10 days 12-23-2017 01-02-2018 3 Execution 390 days 01-03-2018 02-26-2019 3.1 Execution in Canada 360 days 01-03-2018 12-25-2018 3.1.1 Arranging Aid and Logistics 330 days 01-03-2018 11-25-2018 3.1.2 Logistics 330 days 01-02-2018 12-25-2018 3.2 On-Ground Execution 420 days 01-03-2018 03-31-2019 3.2.1 Infrastructure Development for local logistics and Storage 30 days 01-03-2018 02-02-2018 3.2.2 Infrastructure Development for lodging of Volunteers 30 days 01-03-2018 02-02-2018 3.2.3 Proving Relief and Assistance 365 02-03-2018 02-02-2019 4 Closing 29 days 03-02-2019 03-31-2019 4.1 Closure Documentation 15 days 03-02-2019 03-18-2019 4.2 Submission and Sign off 14 days 03-19-2019 03-31-2019 4.4 Closed 0 days 03-31-2019 03-31-2019 4. Conclusion To concludes, planning and implementing a humanitarian project can be highly tricky due to various lack of time for planning and requirement of speedy execution. As on-ground situations can be unknown during the initial phases of the project, the project planning can need to be reevaluation and reassessed periodically. Also, the during Humaniterian crisis, the project goals cannot be measured objectively and meeting humanitarian goals are subjective in nature. While a project manager can imply that they have transported aid worth $ 100,000/-, the impact and the usefulness of the aid cannot be measured in metrics, hence measuring the success or failure of such projects can be difficult. Bibliography Apvrille, L., Roudier, Y., & Tanzi, T. J. (2015, May). Autonomous drones for disasters management: Safety and security verifications. InRadio Science Conference (URSI AT-RASC), 2015 1st URSI Atlantic(pp. 1-2). IEEE. Fagel, M. J. (2016).Principles of emergency management and emergency operations centers (EOC). CRC press. Karunasena, G., & Amaratunga, D. (2016). Capacity building for post disaster construction and demolition waste management: A case of Sri Lanka.Disaster Prevention and Management,25(2), 137-153. Kovcs, G., & Spens, K. M. (2007). Humanitarian logistics in disaster relief operations.International Journal of Physical Distribution & Logistics Management,37(2), 99-114. Lei, L., Pinedo, M., Qi, L., Wang, S., & Yang, J. (2015). Personnel scheduling and supplies provisioning in emergency relief operations.Annals of Operations Research,235(1), 487-515. Moshtari, M., & Gonalves, P. (2017). Factors influencing interorganizational collaboration within a disaster relief context.VOLUNTAS: International Journal of Voluntary and Nonprofit Organizations,28(4), 1673-1694.
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